Team Personal Assistant

We are looking on behalf of our client for a Team Personal Assistant. Duties include, but are not limited to: Coordinate client and matter opening, including KYC checks, compliance documentation, engagement letters and file setup. Maintain accurate client and matter records across the Firm’s systems, including file reviews, closures and archiving. Liaise with clients, fee earners and support teams to resolve queries and progress outstanding matters. Assist with billing, invoice preparation, expense claims, disbursements and payment administration. Monitor deadlines, work in progress and outstanding tasks, providing proactive support to fee earners. Prepare, format and proofread correspondence, legal documents, presentations and other materials. Maintain electronic and paper files, ensuring documents are accurate, organised and up to date. Manage calls, emails, diaries, meetings and general correspondence, prioritising urgent requests. Organise client meetings, events and occasional business travel. Support client relationship management and business development activities. Assist with team administration, record keeping and departmental cover as required.